Panamá Oeste, Puerto Caimito, Costa Verde Oficina #12

Security Data Rooms

Holystone Empresa

Data Rooms are the best solution for sharing, storing, and managing confidential documents used in business processes or during financial transactions. Unlike physical storage, which relies on security measures like CCTV cameras and locked rooms or the presence of a lawyer in order to protect the confidentiality of the documents, Virtual Data Rooms (VDRs) are accessible anytime, from any location with an internet connection.

VDRs are more secure than other platforms like Dropbox, Google Drive and email, since they are designed specifically for enterprise-grade document management. They come with features like multi-factor authentication, granular permission controls, in addition to methods to prevent leaks of data. This includes encryption of data at rest and features that can prevent accidental or malicious deletions, like the «view as» tool and dynamic watermarking.

Be aware that even the most secure platform can’t completely stop human error. It is crucial to choose a VDR with features that reduce the risk of errors, such as audit trails that track all activity within the VDR and a log of users that allows administrators to see how users have accessed and modified sensitive data.

Additionally, certain VDRs come with advanced artificial intelligence features that can improve collaboration and management of files by automating the routine tasks. This can help accelerate the process, maintain files in order and ensure that there aren’t any duplicate documents. This is particularly helpful during due diligence for M&As, construction, or any other situation that requires large files to be exchanged between parties.

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